Bylaws

ARTICLE I - NAME

Section 1.
The name of this organization shall be the Colorado Academic Library Association (CoALA).

ARTICLE II - PURPOSE

Section 1.
The purpose of this organization shall be to promote library service in the colleges and universities of Colorado.

Section 2.
The Association serves as Colorado's local chapter of the American Library Association's Association of College and Research Libraries (ACRL). This chapter status became effective November 7, 1994, when the association was the College and University Division of the Colorado Library Association.

ARTICLE III - MEMBERSHIP

Section 1.
Any individual member of the Colorado Association of Libraries may become a member of the Colorado Academic Library Association.

Section 2.
All members of the Association shall have the right to vote and to hold office.

Section 3.
Association members need not be members of the national ALA-ACRL. Conversely, national ALA-ACRL members residing in Colorado are not automatically members of the Association.

Section 4.
The Association may affiliate with any related organization. Such organizations may admit members who are not members of any of the associations of the Colorado Association of Libraries.

ARTICLE IV - OFFICERS

Section 1.
The Officers of the Association shall constitute the Executive Board and shall be an Association Chair; an Association Chair-Elect, who shall serve as Vice-Chair; an Association Secretary; the Association Past Chair; a Community College Representative; and two Members-At-Large.

Section 2.
The terms of office shall coincide with the terms of the officers of the Colorado Association of Libraries.

Section 3. Duties of Chair:

3.1 Calls and presides at all meetings of the Association's Executive Board and general membership meetings..

3.2 Serves as a liaison to the CAL Executive Board.

3.3 Establishes committees and appoints committee members.

3.4 Prepares the budget requests and submits a budget to the CAL Executive Board.

3.5 Orients new Association Officers.

3.6 Prepares an annual report for presentation to the membership and submits an annual report to the Executive Board.

Section 4. Duties of Chair-Elect:

4.1 Performs the duty of the Chair in the absence of the Chair.

4.2 Performs other duties as requested by the Officers of the Association.

Section 5. Duties of Secretary:

5.1 Records and distributes minutes of the meetings of the Association and of the Association's Executive Board.

5.2 Distributes minutes to the CAL Executive Director.

5.3 Serves as reporter to Colorado Libraries.

Section 6. Duties of Past Chair

6.1 Serves as liaison to ALA-ACRL.

6.2 Serves as the ALA-ACRL liaison to the CAL Executive Board.

Section 7. Duties of Community College Representative
Serves as a representative for the Community Colleges to the Executive Board of the Association.

ARTICLE V - MANAGEMENT

Section 1.
The management of the Association shall be the responsibility of the Officers of the Association.

Section 2.
A quorum of the Officers shall consist of a simple majority of its members.

Section 3.
In case of a vacancy in any office except that of Chair, the Officers of the Association may designate some person to discharge the duties of that office until the next annual CAL meeting. If there should be a vacancy in the Office of Chair, the Chair-Elect shall serve.

Section 4.
Any officer, committee, or member except upon authorization of the Officers shall incur no expense in behalf of the Association. All finances of the Association are handled through the CAL Executive Director.

ARTICLE VI - ELECTIONS

Section 1.
The incoming chair secures candidates for the positions of Association Chair-Elect, Association Secretary, and two Members-At-Large. Community college members of the Association shall identify a Community College Representative. The Executive Board of the Association shall also nominate an officer for the Colorado Association of Libraries according to the rotation schedule set up by the CAL Executive Board.

Section 2.
Nominations may also be made in writing with the consent of the candidate. These nominations are to be sent to the incoming chair in accordance with the CAL election deadlines. Such nominations are to be encouraged and solicited at Association meetings and through CAL publications and are to be placed on the ballot along with the candidates identified by the incoming chair.

Section 3.
A member's written consent must be obtained before being placed on the ballot. Each candidate will provide a written statement of concerns and this statement will appear on the ballot.

Section 4.
The Chair shall submit the slate to the CAL Executive Director.

Section 5.
The CAL Nominating Committee shall count the ballots. The candidate receiving the highest number of votes cast shall be elected. A tie shall be resolved by the vote of Association members present at the fall business meeting.

ARTICLE VII - MEETINGS

Section 1.

1.1 The Association as a whole shall conduct at least one general business meeting during the year that begins with the CAL annual conference. A general business meeting shall be held during the fall conference; another may be held as part of the annual spring workshop.

1.2 The Association shall sponsor all programs for the annual spring workshop and may sponsor programs for the annual fall conference.

1.3 The Chair can call other meetings as necessary.

1.4 All meetings will be cleared through the Colorado Association of Libraries to avoid conflicts.

Section 2.
A quorum shall consist of 10% of the Association members.

ARTICLE VIII - PARLIAMENTARY AUTHORITY

Section 1.
The rules contained in the Colorado Academic Library Association Bylaws shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the Rules of Order. No resolution can be adopted that conflicts with the Constitution, Bylaws or Rules of Order.

Section 2.
The Association shall conduct business in accordance with the latest edition of Sturgis' The Standard Code of Parliamentary Procedure.

ARTICLE IX - AMENDMENTS

Section 1.
The Bylaws may be amended by a majority vote of those present and voting at a business meeting, provided that specific notice of the proposed amendment shall have been given in the call for the meeting at least ten days prior to the meeting.